Wednesday, April 22, 2020

Digital Apps and Platforms




There are a few things to consider when looking at digital organization. Where are you going to access the information? From a computer? From a mobile device? Whichever you decide the important thing is the information is available on every platform. Save it once and it is saved everywhere. 

Dedicated platforms that have been around for a long time are Dropbox and Evernote. Dropbox is excellent for storing pictures and for sharing folders with pictures in them. Evernote is my go to app to access files, websites, documents relating to a specific project or client. The great thing about both these platforms is the accessibility across multiple devices and platforms and the ability to store information in folders. The folders can then be shared with others or private to only you. 

Cloud storage is getting more and more popular. The key to effectively using cloud storage is to set up the file storage structure in a way that makes it easy to find what you are looking for later. Cloud storage evolved over the last 5 or so years. It may be time to take a look at your structure and rearrange files and folders to meet the working demands of 2020. 

I see collaboration a key benefit with cloud storage. It is much easier to share a document, spreadsheet, presentation, etc. with another person to work on  rather than emailing updates back and forth. Email works but often you lose track of the most recent version and/or it is difficult to go back to a previous version. 
One final thought on digital organization applies to photos. Photography was forever changed with the advent of the smartphone. Today, everyone has a camera in their pocket. How you store, access and share the pictures snapped on your phone is a huge topic that I think deserves its own conversation at a later date. In the meantime, follow the same guidelines for organizing the other components of your digital world - folders. 

What have you found helps in your digital organization? Please share in the comments below. 

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